Iwannaganx
Veteran
Could you, ahem, redefine those responsibilities? It's for a friend.
[Help Thread] Organizing official WCA competitions
- Thread starter Novriil
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- cartersville compeition georgia wca
GAN 356 X
Veteran
Are you allowed to compete in it yourself?
Nmile7300
Veteran
Yes, but you may not have as much time to practice or socialize as you will be quite busy
I believe Tingman has made a video on what it is like to organize a comp so you guys should check it out
U
Underwatercuber
Guest
getting a venue, announcing the comp, organizing groups, setting up and running the comp, possibly getting equipment, getting people to staff, checking scorecards after the comp, etc.
Also make sure to contact the delegate(s) nearest to you about this, they will be able to help you out a lot
Also if you don’t mind me asking what area do you live in?
GAN 356 X
Veteran
Victoria Australiagetting a venue, announcing the comp, organizing groups, setting up and running the comp, possibly getting equipment, getting people to staff, checking scorecards after the comp, etc.
Also make sure to contact the delegate(s) nearest to you about this, they will be able to help you out a lot
Also if you don’t mind me asking what area do you live in?
Iwannaganx
Veteran
Melbourne suburbs
Tabe
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Go to a comp first before you even think about organizing one.
As for places, schools, church gymnasiums, dance halls, hotel conference rooms, library conference rooms, wedding reception halls, etc.
Depending on your region, you may have to put up the rental fees yourself and then get reimbursed after the competition.
Kit mentioned 30 sqft per competitor. That's absolutely a bare minimum. I would recommend at least 50.
There is no minimum size for competitions but your local delegate will tell you how big you should aim for.
What are your jobs? Obtaining the venue, obtaining liability insurance if needed, obtaining a sponsor of desired, determining events to be held, proposing a schedule, consulting with a delegate on the date, publicizing the comp, figuring out competitor groups, creating group assignment cards, creating timecards, creating schedules, setting up tables and chairs, greeting people at the comp, making announcements, keeping things moving, cleaning up after, etc.
You'll be very busy the day of the competition with not a ton of time to warm up and practice yourself.
I would strongly suggest partnering with an experienced organizer first. Maybe contact Tingman and see if you can work with him.
In my experience, finding a venue is by far the most difficult task. Finding places you can afford is easy. Finding places big enough is easy. Finding places that are both is very hard.
Good luck!
As for places, schools, church gymnasiums, dance halls, hotel conference rooms, library conference rooms, wedding reception halls, etc.
Depending on your region, you may have to put up the rental fees yourself and then get reimbursed after the competition.
Kit mentioned 30 sqft per competitor. That's absolutely a bare minimum. I would recommend at least 50.
There is no minimum size for competitions but your local delegate will tell you how big you should aim for.
What are your jobs? Obtaining the venue, obtaining liability insurance if needed, obtaining a sponsor of desired, determining events to be held, proposing a schedule, consulting with a delegate on the date, publicizing the comp, figuring out competitor groups, creating group assignment cards, creating timecards, creating schedules, setting up tables and chairs, greeting people at the comp, making announcements, keeping things moving, cleaning up after, etc.
You'll be very busy the day of the competition with not a ton of time to warm up and practice yourself.
I would strongly suggest partnering with an experienced organizer first. Maybe contact Tingman and see if you can work with him.
In my experience, finding a venue is by far the most difficult task. Finding places you can afford is easy. Finding places big enough is easy. Finding places that are both is very hard.
Good luck!
alexiscubing
Veteran
I have just received the heads up for organising a comp!!!! WOOOOOO!
I was wondering if anyone had tips or tricks.
I was wondering if anyone had tips or tricks.
ProStar
Legend
This isn't acting as a OAQT, you don't have a specific question. But for tips:
Don't cancel it.
Don't cancel it.
2018AMSB02
Premium Member
I would be happy to answer any questions if you had them...
BenChristman1
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But it can in the future.
There really is no good reason at this point that there should be no comps. In Minnesota, buildings can only be holding 50% capacity, but in states such as Wisconsin that have no restrictions, there is no reason that they should not be resuming comps.
Sub1Hour
Veteran
GJ, I still don't have a date for my comp reschedule yet. Sadly, the first competition was canceled a while back so if anyone has questions regarding pre-comp stuff then I could help, but the day of stuff I don't have any experience with aside from being a "helper" during competitions.
2018AMSB02
Premium Member
Exactly the same case for me
alexiscubing
Veteran
Ok, i will share my experience so far
My school is very open to new events, and held 1 (i wasnt involved, even tho our school had 7+ experienced competitors (3 sub 10, 1 sub 13)). A guy who garduated a few yrs back organised one in September 2019 and March 2020, both huge successes. I spoke to the person in charge of the events, and contacted my local delegate. I also made a good idea of dates, found out hiring costs, and looked at previous competitor limits and amounts of compeitors. I also looked at the most popular events and so on.
We have decided to do 2x2-6x6, OH, pyra, skewb and squan. And pyra is the main event (also helped by the fact that me and the other organiser are top 2 pyraminxers in the area atm.
We also wanted a strange comp, or smth a bit different. It is very fun planning a comp, and I hope it becomes a success!
My school is very open to new events, and held 1 (i wasnt involved, even tho our school had 7+ experienced competitors (3 sub 10, 1 sub 13)). A guy who garduated a few yrs back organised one in September 2019 and March 2020, both huge successes. I spoke to the person in charge of the events, and contacted my local delegate. I also made a good idea of dates, found out hiring costs, and looked at previous competitor limits and amounts of compeitors. I also looked at the most popular events and so on.
We have decided to do 2x2-6x6, OH, pyra, skewb and squan. And pyra is the main event (also helped by the fact that me and the other organiser are top 2 pyraminxers in the area atm.
We also wanted a strange comp, or smth a bit different. It is very fun planning a comp, and I hope it becomes a success!
CodingCuber
Veteran
What does it take to get the heads up to organise a comp?
alexiscubing
Veteran
he said it would be a great idea, and said to continue organising, we are still waiting for another month til it is added to wca because just in case of covid
Sub1Hour
Veteran
Right now is not the time to try and get the heads-up for a competition but once the WCA starts going back to normal then you should try to. There are a few steps I followed to get my competition rolling
1. Contact a delegate and another organiser via email or at a competition. It's very important that first time organizers have someone to help them. I asked an experienced organizer to help me out and she was awesome.
2. Plan your events/schedule. Your delegate should provide you with a spreadsheet to fill information out to make a schedule based on what event is there, how fast people are at that event, how many people are competing in the event, and how many stations will run that event. I would also look at the competitions held in your state/province/area and see what events have not been held very much and incorporate that into your schedule (the only reason why pyra was on my lineup was because there were only 4 rounds in the last 12 months in my state).
3. Fill out the website. Your delegate will give you access to the WCA website so you can create a competition page. Fill it out with all of the information that you guys need, but since your competition probably won't be a championship or something similar don't go too crazy, *cough cough* Colorado *cough* *cough*. Make sure that you have either a competitior tutorial video linked, or a physical competitor tutorial at the competition, or both. Here are the 2 that I think are the best ones.
Here is one that teaches you how to judge
Here is one that teaches you how to compete
Nmile7300
Veteran
I have a question about something that sort of happened to me. Say I am co organizing a competition. My co organizer and I contact the delegate(s), probably through email. So what happens if they literally never respond? I have emailed my delegate before asking questions about things about certain comps that I am going to as well as possible plans for organizing competitions, and I have NEVER gotten any response.
PetrusQuber
Legend
Try emailing the WCA in general? Any help emails or other delegates?
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