• Welcome to the Speedsolving.com, home of the web's largest puzzle community!
    You are currently viewing our forum as a guest which gives you limited access to join discussions and access our other features.

    Registration is fast, simple and absolutely free so please, join our community of 35,000+ people from around the world today!

    If you are already a member, simply login to hide this message and begin participating in the community!

Reducing financial risk for organizers

Samuel Baird

Member
Joined
Apr 22, 2020
Messages
32
Location
Saratoga Springs, Utah
WCA
2016BAIR01
YouTube
Visit Channel
Hello! I have created a discussion about this on the WCA forum but I would love to hear your thoughts and ideas about this subject here as well :)

As the current system stands there are a few things that can help reduce risk but many organizers don’t even know about them. I feel like there are a few things that can be done to help with the current situation. Below are some solutions to help help with this.

Solution #1: Organizer Education

The Organizer Guidelines that we are currently working on go over this a bit but I think we could create a whole document on things organizers can do to minimize risk. Currently, organizers can help reduce risk by organizing competitions through Regional Organizations and by using insurance but many organizers bear the full financial risk of organizing a competition without knowing what they are getting into.

Solution #2: An Organizer Safety Net

The idea behind this would be to create a WCA fund used as a safety net for organizers. Qualifications for getting money for the fund would need to be very well defined so that organizers could not abuse it (ex. asking for money when the organizer booked a venue that they knew they couldn’t pay for). I’m not sure how this could work with the WCA being a non-profit so I don’t know how viable it is.

Solution #3: Allow Organizers to Profit

Allowing organizers to make a profit acknowledges the risk involved in organizing competitions but also compensates organizers for bearing those risks as well as putting their time into competitions. This would also need to involve clear regulations to avoid organizers abusing the system. I think eligibility and avoid excessive registration fee inflation are the biggest points to address.

  1. Eligibility - I think that a system where organizers must hit certain requirements before being eligible to make money makes sense to avoid any sloppy or rushed competitions. Requirements could include having Delegate(s) verify that the organizer has a history of organizing well-run competitions, requiring the organizer to organize a certain number of competitions, and having requirements for competitor numbers to be reached at competitions.
  2. Avoiding excessive registration fees inflation - One major concern is that organizers could charge exorbitant registration fees to make money, but this can be fixed very easily while also giving organizers greater incentive to organizers to hold more competitions, to hold higher quality competitions and to get more people involved in cubing among other benefits. The easiest way to do this would be to set a limit on how much the organizer can make per competitor, for example, they can only make $.5 per competitor. Alternatively, a tiered system could be used, in which organizers are limited to how much money they can earn per competitor, and in order to earn more money per competitor they must hit certain requirements to make more money. An example of this system with only the requirement for competitor limits could look something like this:
Max amount per competitorCompetitors attended
$11-99
$1.25100-149
$1.5150-199
$2200-249
$2.5250-499
$5500-749
$7.5750-999
$101000+
More complex systems could include the number of rounds held, how many events are held, spectators attend, etc.
 

One Wheel

Member
Joined
Feb 24, 2016
Messages
2,649
Location
Wisconsin
WCA
2016BAIR04
The safety net and organizer education points are great, go for it. As far as profiting, I'm not sold on that point. When I organize a competition I do it as a service to the community (and myself as a part of that community). I don't like the idea of organizers budgeting profit in to a competition. I guess I don't have a really strong argument here, it just doesn't sit right with me. I would support delegates getting a stipend, and possibly paying organizers and staff of major championships, but not organizers of local competitions.
 

cuber314159

Member
Joined
Dec 20, 2016
Messages
1,938
Location
The United Kingdom of Great Britain and Norther...
WCA
2016EVAN06
YouTube
Visit Channel
I have little experience organising competitions (I was an organiser for one but it was cancelled due to COVID-19) but I do agree with most of these points, I'm not too sure about delegates profiting, I don't have a problem with the principle but I worry a situation will arise (like has in some cube store markets) where organisers are business people first, Cubers second as I don't think this will be good for the community.
 

Samuel Baird

Member
Joined
Apr 22, 2020
Messages
32
Location
Saratoga Springs, Utah
WCA
2016BAIR01
YouTube
Visit Channel
I have little experience organising competitions (I was an organiser for one but it was cancelled due to COVID-19) but I do agree with most of these points, I'm not too sure about delegates profiting, I don't have a problem with the principle but I worry a situation will arise (like has in some cube store markets) where organisers are business people first, Cubers second as I don't think this will be good for the community.
Well, by putting business first they also kind of have to put cubers first :p
 

Sub1Hour

Member
Joined
Jun 4, 2018
Messages
1,331
Location
*Insert Comical Location or Coordinates"
Well, by putting business first they also kind of have to put cubers first :p
I agree. I find it hard to see many people in the community taking advantage of profiting and not caring about the quality of the competitions. If anything competitions will have even more quality since organizing teams will have an incentive to hold a successful and quality competition.
 

Kit Clement

Premium Member
Joined
Aug 25, 2008
Messages
1,471
Location
Portland, OR
WCA
2008CLEM01
YouTube
Visit Channel
The amount of work that is put in by organization teams varies greatly in competitions I delegate, from simply just finding a venue in a new place that needs a competition to doing essentially all of the scheduling and planning for the competition to the point that I just show up and act only as an official. If we allow them to budget a profit, then is it my responsibility to determine how much money they actually deserve? I feel like this is a weird ethical spot for delegates to be in. I also feel like that allowing organizers to profit would potentially increase the quality of organizers but deincentivize people from pursuing a delegate role.
 
Top